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  1. Index Page > 
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Privacy Policy

AEON Holdings Corporation of Japan GDPR Privacy Policy

INTERCULTURAL INSTITUTE OF JAPAN GDPR Privacy Policy

INTERCULTURAL INSTITUTE OF JAPAN Privacy Policy

AEON Holdings Corporation of Japan GDPR Privacy Policy

AEON Holdings Corporation of Japan (“AEON”) may have occasion to collect and process Personal Data (as defined below). This Privacy Policy (this “Policy”) applies to the processing of Personal Data concerning data subjects in the European Economic Area (“EEA”) in accordance with the Regulation (EU) 2016/679 (General Data Protection Regulation, the “GDPR”).

1. Personal Data

In this Policy, Personal Data means any data relating to an identified or identifiable natural person (“Personal Data”). AEON may acquire and process Personal Data, including the name, address, telephone number, gender, nationality, occupation, and email address of a natural person in the EEA.

2. Use of Personal Data

AEON acquires and processes Personal Data for the following purposes:

  • Providing services to relevant clients;
  • Legitimate business interests, such as undertaking business research and analysis or managing the operation of the business;
  • Public relations, such as responding to inquiries;
  • Engaging in marketing and business development activities in relation to the services. This may include sending client newsletters, marketing communications and other information that may be of interest to them;
  • Defense of certain rights or interests;
  • Compliance with legal and regulatory obligations that AEON has to discharge; and
  • Managing customer relationships

AEON relies on the following legal grounds to process Personal Data:

  • The data subject’s consent expressly given to process his/her Personal Data in such manner. The data subject may withdraw his/her consent to this processing at any time; however, this will not affect the lawfulness of any processing carried out before withdrawal of the consent;
  • Entering into a contract with a data subject or performing obligations under a contract with a data subject;
  • Legitimate interests, some examples of which are given above; and
  • Compliance with applicable laws or regulations.

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations.

3. Disclosure to Third Parties

AEON may supply or disclose Personal Data, without the data subjects’ prior consent, to AEON’s group companies and other third parties that are AEON’s service assignees. AEON may also supply or disclose Personal Data to third parties when it is necessary for some other justifiable reason permitted by the laws and regulations.

4. Cross-Border Transfer

Personal Data may be transferred to entities in countries or jurisdictions outside the EEA, such as Japan, if required for the purposes as described above. Please note that such countries or jurisdictions may not have the same data protection laws as the EEA and will not afford many of the rights conferred upon data subjects in the EEA. AEON will ensure that any such international transfers are made subject to appropriate and suitable safeguards as required by the GDPR or other relevant laws. When doing so, AEON will comply with applicable data protection requirements and take appropriate safeguards to ensure the security and integrity of Personal Data.

5. Retention of Personal Data

AEON will retain Personal Data for the period necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law.

6. Rights of Data Subjects

Data subjects have the right to access, request correction of, request deletion of, request the limitation of processing of, object to the processing of, and request the data portability of their Personal Data retained by AEON. When AEON receives a request based on the right specified above, AEON shall conduct any necessary investigation without delay and provide data subjects or nominated third parties with Personal Data or respond to such rights without delay.

7. Right to Lodge Complaint with Data Protection Authority

Data subjects have the right to lodge a complaint with the local data protection authority if they have a complaint with regard to AEON’s processing of their Personal Data.

8. Contact

For any questions about this Policy, AEON’s privacy practices or your rights described in “Section 6. Rights of Data Subjects”, please contact us at the following:

Group Strategy Div
[E-mail address] privacy-holdings@corp.aeonet.co.jp
[Phone number] 03-6316-1500
Enacted as of 2018/11/30

INTERCULTURAL INSTITUTE OF JAPAN GDPR Privacy Policy

INTERCULTURAL INSTITUTE OF JAPAN may have occasion to collect and process Personal Data (as defined below). This Privacy Policy (this “Policy”) applies to the processing of Personal Data concerning data subjects in the European Economic Area (“EEA”) in accordance with the Regulation (EU) 2016/679 (General Data Protection Regulation, the “GDPR”).

1. Personal Data

In this Policy, Personal Data means any data relating to an identified or identifiable natural person (“Personal Data”). INTERCULTURAL INSTITUTE OF JAPAN may acquire and process Personal Data including the information you write in application form such as your name, nationality, place of birth, mother language, address, passport number, ID photo, existing disease etc.

2. Use of Personal Data

In this Policy, Personal Data means any data relating to an INTERCULTURAL INSTITUTE OF JAPAN acquires and processes Personal Data for the following purposes:

  • Providing services and lessons to relevant students;
  • Legitimate business interests, such as undertaking business research and analysis or managing the operation of the business;
  • Public relations, such as responding to inquiries;
  • Engaging in marketing and business development activities in relation to the services. This may include sending students or potential clients newsletters, marketing communications and other information that may be of interest to them;
  • Defense of certain rights or interests;
  • Compliance with legal and regulatory obligations that INTERCULTURAL INSTITUTE OF JAPAN has to discharge; and
  • Managing customer relationships

INTERCULTURAL INSTITUTE OF JAPAN relies on the following legal grounds to process Personal Data:

  • The data subject’s consent expressly given to process his/her Personal Data in such manner. The data subject may withdraw his/her consent to this processing at any time; however, this will not affect the lawfulness of any processing carried out before withdrawal of the consent;
  • Entering into a contract with a data subject or performing obligations under a contract with a data subject;
  • Legitimate interests, some examples of which are given above; and
  • Compliance with applicable laws or regulations

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations.

3. Disclosure to Third Parties

INTERCULTURAL INSTITUTE OF JAPAN may supply or disclose Personal Data, without the data subjects’ prior consent, to INTERCULTURAL INSTITUTE OF JAPAN’s group companies, other third parties that are INTERCULTURAL INSTITUTE OF JAPAN’s service assignees, Japanese language institute Co-operation, Japan Foundation, Japan Educational Exchange and Services, scholarship organization and Immigration Bureau of Japan. INTERCULTURAL INSTITUTE OF JAPAN may also supply or disclose Personal Data to third parties when it is necessary for some other justifiable reason permitted by the laws and regulations.

4. Cross-Border Transfer

Personal Data may be transferred to entities in countries or jurisdictions outside the EEA, such as Japan, if required for the purposes as described above. Please note that such countries or jurisdictions may not have the same data protection laws as the EEA and will not afford many of the rights conferred upon data subjects in the EEA. INTERCULTURAL INSTITUTE OF JAPAN will ensure that any such international transfers are made subject to appropriate and suitable safeguards as required by the GDPR or other relevant laws. When doing so, INTERCULTURAL INSTITUTE OF JAPAN will comply with applicable data protection requirements and take appropriate safeguards to ensure the security and integrity of Personal Data.

5. Retention of Personal Data

INTERCULTURAL INSTITUTE OF JAPAN will retain Personal Data for the period necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law.

6. Rights of Data Subjects

Data subjects have the right to access, request correction of, request deletion of, request the limitation of processing of, object to the processing of, and request the data portability of their Personal Data retained by INTERCULTURAL INSTITUTE OF JAPAN. When INTERCULTURAL INSTITUTE OF JAPAN receives a request based on the right specified above, INTERCULTURAL INSTITUTE OF JAPAN shall conduct any necessary investigation without delay and provide data subjects or nominated third parties with Personal Data or respond to such rights without delay.

7. Right to Lodge Complaint with Data Protection Authority

Data subjects have the right to lodge a complaint with the local data protection authority if they have a complaint with regard to INTERCULTURAL INSTITUTE OF JAPAN’s processing of their Personal Data.

8. Contact

For any questions about this Policy, INTERCULTURAL INSTITUTE OF JAPAN’s privacy practices or your rights described in “Section 6. Rights of Data Subjects”, please contact us at the following:

INTERCULTURAL INSTITUTE OF JAPAN
[E-mail address] incul@incul.com
[Phone number] 03-5816-4861
Enacted as of 2018/11/30

INTERCULTURAL INSTITUTE OF JAPAN Privacy Policy

A new law “protection of personal information” was implemented on April 1st 2005. Intercultural Institute of Japan as a part of educational service organization, assures that all teachers and staff understand and abide by the law, which is to protect individuals and any personal information.

Basic Policy

  • All teachers and staff will abide by the law and protect all information, relating to students as well as clients.
  • To protect against any disclosure of information, alternation of information, loosing of information, as well as any other illegal actions, we will consider counter-plans for the protection of data systems as well as computer viruses.
  • All teachers and staff will not disclose any individuals personal information they received to third parties, or abuse them for unfair purposes.

How we collect and use the information of individuals

We obtain personal information through questionnaires, or seminars /orientations you have attended as well as school enrolment. This information, is managed and kept securely, for the purposes mentioned below.

  • to support your every day life as well as providing you with educational services (advice for every day life, consultation for study or future plans, School attendance or score maintenance, individual contacts and other administrational purposes)
  • to allow your enrollment, or extend your stay
  • to provide you with information about classes or lectures
  • for us to improve our services or products
  • to track the records after graduation, as well as making the reunion naming list and maintaining it
  • to support our current students and graduates for their future career such as employment
  • to conduct a survey regarding IIJ (*The data can’t be identified the information of individuals as we tally the results and use them as statistics information. The results shall not be disclosed to the third parties.)

If we wish to use the personal information for any other purposes than the above listed, we will always ask for the permission from the certain individual.

About cookies

There can be a case where the website will send information called cookies to your computer. The cases in which the website will use coolies are as follows. We use coolies for session management when you use registration service. Also, we use coolies to obtain statistical information from you in order to provide more beneficial information. There will not be collection of information that can be attributed to an individual at this time.

To present the personal information to the third party

Excluding the reasons below, we will not disclose or give any personal information to third parties without getting permission from the certain individual.

  • If we are asked to disclose personal information by Immigration office, court house, prosecutors office, police office, lawyers, any other consumer centers, and organizations related with there and if we believe that it is necessary to give information.
  • If situation arises that is crucial, we may disclose information at our discretion, such as to protect life or properties (eg. In the case of sudden illness).

We will disclose, revise and omit the information to the certain individual if the person requests us. In this case we shall confirm your identification.

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